Organize online Events & Virtual Events

How to organize online events

Everyone in Germany currently has to keep their distance. Because this makes events impossible, Eventbrite has developed many tools and instructions for you to bring your participants and fans together at online events.

What you decide today as an organizer is more important than ever. We have collected step-by-step instructions, product tips, marketing strategies and inspirations for virtual events from different organizers for you. These are designed to help you organize online events yourself as we go through these unprecedented times together.

How to create virtual events

Create your online event and link it to your favorite streaming service. With Eventbrite, you can promote your virtual event to your target group and securely distribute digital links. You can do it and the world out there can’t wait!

1

Create a virtual event

Set the venue to “Online Event”.

2

Add digital links

Add your webinar or streaming link to your event page.

3

Create your tickets

Set up free or paid tickets. You can also collect donations for your online event.

Frequently Asked Questions

Instead of canceling your event, you can alternatively broadcast it via livestream. To do this, you can change the venue of your event from the specified address to “Online event”. This is how you proceed:

In your account, click on your event under “Manage Events”.
Click on “Basic Information” in your event dashboard.
Select the pencil icon ”Edit Location” next to the venue.
In the drop-down list, change the selection from “Venue” to “Online Event”. Follow these steps to create a livestream event page.

If you want to convert a live event into a virtual event, a few more steps are also required:

Let your ticket buyers know in advance that you will change your event.
If you change the location to an online event, the link to the livestream will not be automatically sent to the participants. You can insert the link in the email to the participants or send the link at a later time.

To create a new online event, set the venue from “Basic Information” to “Online Event”. After that, you will get access to the “Digital Links” page in the dashboard. Deactivate the PDF tickets and update the order confirmation with specific details for the participants (such as important times or links to preparation materials). Visit the help center for a step-by-step guide of an online event.

We recommend that you send your participants an e-mail via Eventbrite. With this, you can let them know that you will be hosting your event online and what they can expect from your virtual event.

NOTE: If you change the venue from live to online, Eventbrite will not automatically send the link of the webinar or the livestream to your participants. You can insert the link in your email to the participants or send it at a later time.

If you want to showcase your location or your artist, a video streaming service like Vimeo or Facebook Live is probably the best choice.

If the participation of the participants is more in the foreground, we recommend Zoom.