Like everyone else, I get a lot of emails every single day, and it can also not be avoided that there will be some mails from the same sender, with the same subject field or otherwise mails as certain things must be done with each and every one
time they arrive in the mailbox.
In Outlook, you have for many years had the opportunity to set up rules, so that when arriving mails that met different conditions, outlook should automatically treat them in a way so that you yourself did not have the cumbersome workflows.
Click the Rules button in the boat and then select ” Manage rules” and this screen will appear
here you can click on “new rule” and make a new rule. In the box that appears, you can select different standard template from Microsoft – but I would recommend you to use one of the two below. Here we use the one called ” Apply rule on messages I receive”.
click Next After selecting ” Apply rule on messages I receive”
here we can choose which conditions Outlook should check in the incoming mail. If we do not select some check marks here, it will effect the rule for all incoming emails. In this list there you can see all the things that Outlook can check for incoming mails and it is not so little even. I choose to check on what is in the subject field. So I tick the next top line and type in which word it should check for to execute the rule by clicking at the bottom of the screen after ticking. This opens the dialog box below, where the different words can be entered.
Click ok and then next then the box appears where we can enter the action to be done with the mail that meets the conditions from the previous dialog box. here different actions can be selected – I choose to tick that I would like to move Mail that meets the conditions to a subfolder under the Inbox, so I tick and choose at the bottom of the screen image which subfolder I want to move to.
If you press Next, you will get to the exceptions where you can set up that your rule should not apply if one or another exception is met. It could be, for example,. if the mail came from the boss or an important colleague.
On the last screen you must enter a name and here also choose whether you want to run the rule on the items already in the inbox. Click Finish and click OK then you are back to the Inbox and you will now receive mail where the word private is included in the subject they end up in the subfolder “1. course”
This article was written by one of the instructors of the Office consultants who firmly teach our Outlook courses. Officekonsulenterene they provide IT courses for all sizes of companies in Denmark and abroad. We have instructors who embrace from the very basics to the very advanced courses within the Office package and other IT related topics.
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Create rules in Outlook 2010
Like everyone else, I get a lot of emails every single day, and it can also not be avoided that there will be some mails from the same sender, with the same subject field or…
Christian Kjær & #13;
Written d. 9 sep 2011-1 Comment